Notice of 2026 Annual General Meeting

The 74th Annual General Meeting of Phillip Island Auto Racing Club Limited will be held at PGN Boardroom, 44 Aspen Circuit Springvale VIC 3171 on Tuesday 17 November 2026 from 8:00 pm - 10:00 pm

AGENDA

1. Meeting to start at 8:00 pm
2. Appointment of Chairperson
3. Present
4. Apologies

5. Minutes of the 73rd Annual General Meeting held on 27 November 2025 to be tabled and accepted.

6. President’s Report
The President Jose van den Dungen will present his report on the operations of the company for the twelve months ended 30 June 2026

7. Treasurers Report
The Treasurer Charlotte Hayes will present her report on the financial performance of the company for the twelve months ended 30 June 2026

8. Adoption of Accounts
Receive and adopt the special purpose financial reports comprising:
a) The Statement of Comprehensive Income for the year ended 30 June 2024 (updated), 2025 (updated) and 2026 and Statement of Financial Position as at 30 June 2024 (updated), 2025 (updated) and 2026
b) The directors’ report for the financial year ended 30 June 2024 (updated), 2025 (updated) and 2026
c) The directors’ declaration for the financial year ended 30 June 2024 (updated), 2025 (updated) and 2026

9. Election of Directors
To consider all proper nominations for positions as directors on the board of the company, and as appropriate, to appoint or to conduct such voting as is necessary to elect those persons to be appointed as directors for the coming two years.

The thirteen board members for 2025-2026 have been:
Warren Reid, Geoff Bull (ceased 27 November 2025), Ross Earl, Rhys Carleton-Carlos, Mario Napoleone, Colin Smith, Henk Duncan, Jose van den Dungen, Roger Sinclair, Suzie Arnott, Sharon Lanyon (resigned 20 August 2026), Tony Manson and Charlotte Hayes.
Colin Smith, Jose van den Dungen and Roger Sinclair retire from office by rotation in accordance with clause 24(a) of the Articles of Association and if nominated, are available for re-election as directors of the company.

Unless new nominations are received, if the number of members available for election amounts to less than the maximum number of fifteen directors permitted by the Articles of Association, the chairman will announce that the nominees are elected to the board for the next two years

10. Appointment of Auditors
Scott Cosgriff of Oak Audit & Assurance Pty Ltd has been the company auditor for the 2025 - 2026 financial year.

Auditor for 2026-2027 to be nominated and appointed

11. General Business
Only business that has been submitted to the company secretary prior to the meeting can be formally considered; other matters raised on the night may be discussed at the discretion of the chairman.

12. Meeting closed

By order of the Board
Mario NAPOLEONE
Company Secretary

Dated: 24 October 2026

RSVP YOUR ATTENDANCE BY 5 PM 10 NOVEMBER 2026 TO MARIO NAPOLEONE.

Download Agenda and Director Nomination form.